Calendar Features

• All calendars belong to a group. The group administrator can create and manage IDs and passwords for group members. When a calendar is created, the calendar owner can specify who can view and update the calendar: anyone, only group members, or only the calendar owner.
• Email reminders can be sent minutes, hours or days before the event. Just enter the email addresses of the recipients when you create the event, or select from one or more email lists. Two reminders can be sent per event.
• The Hunt Calendars branding can be replaced with your own content. You can customize all calendars that belong to your group by creating your own header and footer. All calendars that belong to your group share the customizations. If you need additional custom features and functionality, we can alter the behavior and look your calendar to meet your needs. more information
• Calendar events can be viewed as a list or grid. The list style displays events in a list to the right of a small calendar. The grid style displays events in a traditional wall calendar grid.
• URL parameters can be used to change the calendar display. For example, specify list or grid view:
  http://www.huntcal.com/cgi/calview.cgi/conf/rooms?s=l (list)
  http://www.huntcal.com/cgi/calview.cgi/conf/rooms?s=g (grid)

  Or remove the editing buttons and the header using the "vm=-hr" parameter. For example: http://www.huntcal.com/cgi/calview.cgi/conf/rooms?vm=-hr

  Several options are available. For more information, see our URL parameters Tutorial.
• Categories can be established for events. The calendar owner can create a list of event categories. A name and color can be associated with each category. When an event is posted, a category can be selected. Event category names and/or colors can be displayed with the event information. This makes it easy to color-code events.

  The Category Management interface allows the calendar owner to easily add, change and delete categories. There is no limit to the number of categories that can be created. The order of the categories can be changed. Categories can be shared by all calendars that belong to the same group, which facilitates category name standardization within a group.

  If you have a departmental calendar, employee names can be used as the categories. If you use a calendar to reserve rooms, you may want the room numbers to be the categories. Of course you can always use traditional category names: Meeting, Birthday, Vacation, Holiday, etc.
• Links can be added to events. The event posting page includes two fields, one for the URL (Web address) and one for the link text. Viewers will click the link text to go to the specified URL. The link is displayed below the event description. Email reminders also include the link. If no link text is entered, the URL will become the link text. This feature makes it easy to include a link to a Web page or to a document.
• An Event Editor makes it easy to add bold, italics, color, links and images to event descriptions.
• Event conflict notification can be established. When an event is added that overlaps the time period of an existing event, the system can be configured to display a warning or error message. If categories have been established for the calendar, the calendar owner can specify that events must also be within the same category to be considered a conflict. The calendar owner can decide to:
  • ignore conflicts, (this is the default behavior)
  • display a warning and allow conflicts, or
  • prevent conflicts.
  This is very useful for managing reservations of conference rooms, equipment, appointments, etc.
• Private Events are only visible to the event owner and the group administrator. This feature can be enabled from the calendar administration page. Once enabled, when an event is added or changed, it can be marked private. By default, events are not private.

  This feature makes it easy for group members to share a calendar. Group members can make all events private except those that should be shared with the group.

• An Event Title can be entered when an event is added or changed. If an event title exists, it is displayed rather than the event description. Viewers can click the event title to see the event details, which appear in a small popup window.
• An email notification can be sent whenever an event is added, changed and/or deleted. The notification recipient's email address can be entered from the Calendar Administration page, which also includes check boxes to specify what triggers the notification:
  when an event is added, changed, or deleted.
  Multiple email addresses can be specified to receive notifications.
  This is useful if someone needs to be alerted when the calendar is updated.
• There are several viewing options: Month View is the default viewing mode which is used to display all events for the month. Week View allows you to view events for one week at a time. Day View is used to show events for one day at a time.
• The Advanced View feature includes two capabilities: the ability to show events within a range of dates, and the ability to search for events by keyword. These capabilities can be combined to search for events within a time period that include your keywords. A printer friendly view is also available. These features make it possible to list and print your calendar events for an entire year. The search feature has two check boxes that provide intuitive controls for narrowing or broadening the scope of your search:
  • "All of these words must exist" - only events that include ALL keywords will be listed.
  • "The words must appear in this order" - the order of your keywords is important (phrase search)
  The Advanced View interface also allows the viewer to search for events by category. The viewer can select one or more categories from the list, and the system will display only the selected types of events. The interface works in association with the other controls, which allows for complex searches such as:

  Find all events from June 1, 2012 to February 20, 2013 that include the word "Sam" and the category "birthday" or "meeting".

• The Email List feature allows calendar owners to create multiple email lists to be used for sending reminders. The Calendar Administration page includes a Manage Email Lists button that launches an intuitive interface for adding, changing and deleting email lists. To create a new email list, the calendar owner enters a name and a list of email addresses. Email lists can be shared by all calendars that belong to the group. Each email list can include up to 500 addresses.
  
  When an event is added or changed, one or more email lists can be selected. Since email lists are managed separately from event information, events needn't be updated when email addresses change.
• The Printer Friendly View produces a calendar display that is appropriate for printing. No editing buttons are included.
• A read-only view of your calendar is also supported. No editing controls are visible, so viewers see only the events. This is the view most web sites use for the calendar viewed by the general public. This is accomplished by adding ?vm=r to the end of the calendar URL (location). Several additional calendar attributes can be set dynamically, as described in the URL Parameter Tutorial.
• iCalendar is supported for event exports. Single events or all events within a specified date range can be exported using the iCalendar standard, which is used by many calendar systems, such as MS Outlook and Apple's iCal.
• The following calendar attributes can be managed from the Calendar Administration page:
  • permissions (who can view, add and update events)
  • time zone
  • list or grid calendar style
  • show weekdays only (Mon - Fri)
  • 24-hour time (e.g. show 1PM as 13:00)
  • set event conflict behavior (ignore, warn or prevent conflicts)
  • enable notification via email when an event is added, changed or deleted
  • allow "private" events (events visible only to the event owner or the group administrator)
  • allow event exports
  • hide or show past events
  • send email reminders as HTML
  • automatic line breaks (replace line breaks in event description with <br /> tags)
  • color scheme (six choices)
  • window background color (black or white)
  • graphic style used to navigate to the next/previous month (4 choices)
• Events can be repeated daily, weekly, monthly, yearly, or on the 1st, 2nd, 3rd, 4th, 5th or last Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, or Saturday of the month or year. Events can also be repeated every other, every third, or every fourth day, week, month or year. Any day of the week combination can be repeated. For example, an event can repeated every other Monday, Wednesday and Friday.

  These options make it possible to describe almost any type of recurring event, such as biweekly paydays, quarterly results, birthdays or biannual celebrations.

• To ensure secure communication between your Web browser and the server, SSL is supported. Just change "http" to "https" for your calendar's URL (location). All information going to and from your browser will be encrypted. This makes it nearly impossible for anyone to intercept event information or your ID/password.
• Event information can contain HTML markup. This allows you to add bold, italics, colors, images, etc. Complete URLs included in the event text will automatically become links.
• When adding an event, you have the option of copying the event to other calendars within the group. This is useful if you want to add an event to your personal calendar and a "master" calendar simultaneously. You can also specify a different event description for the other calendars.
• The week starting day can be Sunday or Monday.
• Event times can be displayed using 24-hour time notation. The default is the standard 12-hour notation.